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Pilot Accreditation Program Procedure

PUBLIC PROCEDURE GHG-PR-704 Issued: 2017-6-26, Revision: 1

References GHG-PL-701: Accreditation Policy for ANSI Greenhouse Gas Validation / Verification Body Accreditation Program
IAF MD 6:2014, Application of ISO 14065:2013
ISO 14064-3:2006, Greenhouse gases - Part 3: Specification with guidance for the validation and verification of greenhouse gas assertions
ISO 14065:2013, Greenhouse gases - Requirements for greenhouse gas validation and verification bodies for use in accreditation or other forms of recognition
ISO/IEC 17000:2004, Conformity assessment - Vocabulary and general principles
ISO/IEC 17011:2004, Conformity assessment - General requirements for accreditation bodies accrediting conformity assessment bodies
Contents
1Objective
1.1The objective of this procedure is to define the process, develop the criteria, and develop the terms of reference, for the evaluation and implementation of any new Environmental Accreditation Program.
2Definitions
2.1PILOT ACCREDITATION PROGRAM: an accreditation of applicants processed as a group planned as a test or trial within a specified time frame with the objective of launching a future program offering.
2.2SCHEME (PROGRAM): a conformity assessment system related to specified objects of conformity assessment, to which the same specified requirements, specific rules and procedures apply.
2.3SCHEME (PROGRAM OWNER): person or organization responsible for developing and maintaining a specific certification (validation/verification) scheme.
2.4EVALUATION TASK GROUP (ETG): an ad-hoc group of several ANSI Accreditation Committee members that reviews the assessment report and determines if the assessments within the Pilot Accreditation Program are complete and the certification or validation / verification process complies with the procedural requirements contained in ANSI policy documents GHG-PL-701 as well as ISO 14065 and any other applicable requirements.
3Pilot Accreditation Program
3.1The objectives of the Pilot Accreditation Program are to:
a)Develop the necessary procedures and competence to enable ANSI to offer initial accreditation to validation / verification bodies (VVBs) applying for accreditation related to a new activity. A pilot accreditation program is NOT established for a single VVB;
b)Determine the criteria and process for granting accreditation accreditation related to a new certification or validation / verification scheme (program);
c)Define the processes that applicants will follow in applying for accreditation. These processes shall include the application criteria, scope of accreditation, assessment process requirements, and the accreditation decision-making process;
d)Develop specific procedures that shall be followed by ANSI staff, ANSI assessment teams, and the accreditation committee. These procedures will guide ANSI staff in fulfilling the steps as outlined in Annex A to this procedure;
e)Determine the most challenging issues encountered by pilot stakeholders during the accreditation process;
f)Identify, recruit, and train the necessary human resources (e.g. ANSI staff, contracted Lead Assessors/Technical Assessors, and committee members) to support the new program; and
g)Create a task group under an established accreditation committee, the relevant scheme owner, or establish a new accreditation committee to support the new program.
3.2Review of Requests for Pilot Accreditation Programs
3.2.1A pilot accreditation program can be initiated by a request from scheme (program) owners to ANSI.
3.2.2ANSI staff shall develop a summary report on the pilot accreditation program and present it to the appropriate stakeholders for information. In some circumstances, ANSI will send this summary report electronically to stakeholders.
3.2.3When ANSI is approached by a scheme (program) owner to start a pilot accreditation program, ANSI staff shall obtain all the necessary information needed for the program. The requirements defined by the scheme (program) owner shall be consistent with current ANSI accreditation criteria and practices. In some situations, ANSI will sign an agreement with scheme (program) owners that will define the responsibilities of the parties as they relate to the pilot accreditation program.
3.3Scope of the Pilot Accreditation Program
3.3.1Pilot accreditation programs will be managed and coordinated by the Program Director with the support of the assigned program staff.
3.3.2For each specific pilot accreditation program, ANSI should define an initial start date and a completion date. These dates should be defined by ANSI in consultation with the scheme owner, if applicable. ANSI reserves the right to change the initial start date and the completion date of the pilot phase.
3.3.3ANSI shall make a public announcement of the pilot accreditation program. Such announcement may take the form of a posting in the ANSI Standards Action publication, the ANSI Web site, or the scheme owner's Web site. To participate in a pilot accreditation program, applicants shall agree to any terms and requirements defined for the pilot accreditation program.
4Terms and Conditions of Pilot Accreditation Programs
4.1All pilot applicants may be required to submit a preliminary letter of application and documentary evidence demonstrating fulfillment of any preliminary requirements established for acceptance into the pilot.
4.2Pilot applicants may be required to submit the an application form and signed program agreement to ANSI following the application instructions no later than the established initial start date of the pilot accreditation program. Pilot applicants already accredited by ANSI for ISO 14065 may only need to identify requirements established by the pilot and not currently addressed under the existing scope of accreditation. For this activity, the VVB may be required to complete a ANSI checklist specific to the pilot accreditation program.
4.3ANSI should select pilot applicants based on the timely submission of pilot applications as well as review of the submitted documents against ANSI criteria (e.g., demonstrable experience in a specific sector, or specialized technical expertise). However, ANSI may offer the new program to currently accredited VVBs without such application as noted above and without set timelines.
4.4The list of the selected pilot applicants may be posted in ANSI Standards Action and on the ANSI Web site.
4.5Those pilot applicants who meet the requirements of accreditation and the requirements outlined in the specific pilot accreditation program will be considered for accreditation by the respective accreditation committee at the end of the pilot. The intent is for all applicants participating in the pilot program to be able to obtain accreditation as a group at the conclusion of the pilot. However, ANSI will not delay the announcement of accreditation of successful applicants if other applicants are unable to meet the requirements of the pilot accreditation program. The completion date of the program and the date for the announcement of the list of accredited VVBs should be determined by ANSI.
4.6Those applicants who do not demonstrate fulfillment of requirements in accordance with the schedule of the pilot accreditation program shall not be submitted to the accreditation committee for accreditation at the end of the program. Such applicants may continue the accreditation process as part of ANSI's normal accreditation activity in the program introduced following the pilot.
5Review Meeting
5.1All pilot accreditation program applicants may be encouraged to send a representative to attend a review meeting, when applicable, upon completion of the pilot.
5.2Information that should be sought from pilot applicants prior to the review meeting may include, but is not limited to:
a)Information on the time required for applicants to prepare internal materials and submit a formal application;
b)Feedback on which parts of the accreditation requirements are the most difficult to comply with and why;
c)The types of procedures and materials that the VVB did not already have and had to develop during the pilot;
d)Suggestions on accreditation and/or scheme-specific requirements that need further guidance;
e)Views on the benefits of conforming with the accreditation requirements; and
f)Comments on ANSI staff and assessor interaction and responsiveness with the applicant.
5.3Information needed from ANSI Staff and assessors prior to the review meeting may include, but is not limited to:
a)Feedback on the parts of the accreditation requirements that applicants have the most difficulty with and why;
b)Feedback on the parts of the accreditation and/or scheme-specific requirements that would benefit from further guidance;
c)The amount of time it takes to review an application, prepare for, and participate in the site visit and witness assessment;
d)Additional training or assessment tools that would be beneficial in the launch of the program;
e)Issues that may require calibration or cross-training between assessors; and
f)Feedback on how the assessment process and program can be improved.
5.4Information needed from the accreditation committee members prior to the review meeting may include, but is not limited to:
a)Information on how the review process worked; and
b)Feedback on the usefulness and format of information provided in making accreditation decisions.
Annex A: Pilot Accreditation Program Actions (Informative)
1)Hold meetings with the scheme owner.
2)Establish the objective of the pilot accreditation program.
3)Establish the scope of the pilot accreditation program.
4)Identify the knowledge, skills, and abilities for pilot program assessors and committee members.
5)Recruit and develop training for pilot program assessors.
6)Establish any applicable terms and conditions of the pilot accreditation program.
7)Notify accreditation stakeholders of the pilot program.
8)Announce the pilot accreditation program.
9)Receive applications for the pilot program before the established application deadline.
10)Conduct documentation review of pilot applicants and determine which applicants can proceed with the assessment scheduling process.
11)Schedule and conduct pilot assessments.
12)Assessor review of the submitted corrective actions and closure of applicant NCRs.
13)Staff review of completed assessment reports and creation of an executive summary for the ETG and committee review.
14)Schedule ETG meetings and committee review.
15)Ballot eligible pilot applicants for accreditation.
16)Announce the pilot accreditation results.

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