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Sector Specific Accreditation Program for BRC - Program

PUBLIC PROCEDURE PRO-PR-161-BRC Issued: 2016-4-25, Revision: 2

References ANSI-PR-004: Appeals
ANSI-PR-005: Complaints
PRO-FR-104: Application for Accreditation of Product Certification Program
PRO-FR-107-IAF: Checklist for Accreditation Requirements: IAF Guidance on ISO/IEC Guide 65
PRO-FR-119: Report of the Witness Assessment on Certification Bodies
PRO-PL-101: Policy and Criteria for Accreditation of Product Certification Programs
PRO-PL-102: Manual of Operations for Accreditation of Product Certification Programs
PRO-PR-106: Identification of Non-Conformities and Implementation of Corrective and Preventive Actions by Accredited and Applicant CBs
PRO-PR-112: Information on the Application Process
PRO-PR-115: Selection of the Assessment Team
PRO-PR-116: Surveillance and Reassessment of Accredited Product Certification Bodies
PRO-PR-118: Witness Assessment of Product Certification Bodies
PRO-PR-145: Assessor Manual
PRO-PR-146: Technical Assessor
BRC 004: Requirements for Certification Bodies Offering Certification Against The Criteria of the BRC Global Standards
GFSI Requirements on the Application of ISO/IEC 17011:2004
ISO 9000:2005, Quality management systems - Fundamentals and vocabulary
Contents
1Objective
1.1This procedure provides ANSI guidelines for the processing of certification body applications for accreditation in accordance with British Retail Consortium (BRC) Global Standard sector specific requirements.
1.2This procedure applies to the rules and guidelines to which certification bodies shall comply, and the audit/testing/inspection criteria, which certification bodies shall verify, in order to maintain ANSI accreditation in accordance with BRC Global Standard requirements for all sector scopes and product categories.
2Definitions
2.1As a general rule, definitions of ISO/IEC 17000 and ISO 9000 are applicable.
2.2Each issue of the BRC Global Standard contains a glossary with definitions. The definitions in each Issue are specific to the standard and are not repeated here. The definitions presented in the BRC Global Standard must be used during the assessment.
3Scope of Accreditation – BRC Global Standards
3.1See each standard Section 1 for specific information on the scope and format of the application of the BRC Standards. Technical assessors must work with ANSI staff to clearly define the scope (e.g, issue and modules) of the accreditation for each standard.
4Accreditation Requirements
4.1Procedures and processes to accredit certification bodies are in accordance with ANSI requirements and the BRC certification scheme for sector scopes and product categories.
4.2ANSI Requirements
4.2.1In order to be eligible for accreditation the applicant or accredited certification body (ACB) shall comply with ANSI requirements and the applicable BRC normative documents.
4.2.2International consistency is further reinforced by ANSI adherence to the requirements of the:
4.2.3ANSI, as an IAF recognized accreditation body, shall ensure that accredited certification bodies for BRC scopes shall meet the requirements contained in ANSI policy and procedures and the applicable BRC normative documents.
4.3BRC Accreditation Requirements
4.3.1Administrative and operational requirements for the BRC certification scheme are described in the BRC normative documents which include the:
a)Summary of the Certification Body Requirements Document Ref BRC 004,
b)Using the BRC Certified Logo
c)BRC 004: Requirements for Certification Bodies Offering Certification Against The Criteria of the BRC Global Standards latest version.
4.4GFSI Requirements
4.4.1ANSI and the applicant or accredited body shall implement GFSI Requirements on the Application of ISO/IEC 17011, Conformity assessment - General requirements for accreditation bodies accrediting conformity assessment bodies.
5Application for Accreditation
5.1ANSI provides information to the applicant or ACB on all conditions for ANSI accreditation in accordance with ANSI and BRC requirements. Documents, which ANSI provides to the applicant certification body, are listed in PRO-PR-112: Information on the Application Process and on the BRC website (www.brc.org.uk/standard)
5.2The applicant CB may apply for a pre-assessment, which is conducted in accordance with ANSI procedures.
5.3Prior to ANSI’s acceptance of the ANSI Preliminary Letter of Application for Accreditation to the BRC certification program, the applicant for initial accreditation shall submit to ANSI the signed BRC registration or BRC Framework Agreement. The applicant must be registered with BRC prior to the document review and site visit.
5.3.1ANSI staff conducts the analysis of the Preliminary Letter of Application for Accreditation in accordance with PRO-PL-102: Manual of Operations for Accreditation of Product Certification Programs. Applicants that are considered to comply with the eligibility requirements for accreditation are sent an ANSI application package.
5.3.2The compliant applicant CB or ACB shall inform ANSI of the requested BRC scope(s) and product categories.
a)The completed PRO-FR-104: Application for Accreditation of Certification Bodies.
b)A copy of the applicant CB or ACB quality manual, relevant procedures and list of certification program documents with dates of approval/issuance and revision
5.3.3The applicant or ACB shall also complete and submit additional application forms to ANSI to continue the process for BRC accreditation:
a)The applicant or ACB shall indicate that each requirement of ISO/IEC 17065 are addressed within its documents by completion of PRO-FR-105;17065 checklist.
b)The applicant or ACB shall indicate that each requirement of the applicable BRC Global Standard for certification bodies are addressed in its certification program documents by providing the BRC CB specific procedures for implementation of the requirements of the standards and applicable checklists.
5.4Review and Acceptance of the Certification Body Application
5.4.1Upon receiving the CB applicant or ACB completed application and fee for initial accreditation or scope expansion, ANSI staff shall verify that the application is complete and acknowledge that the applicant has the potential to meet the ANSI accreditation criteria.
5.4.2The reviewing ANSI staff member notifies the applicant CB or ACB of the acceptance of the application for initial accreditation or scope expansion for the BRC certification scheme.
5.4.3The applicant CB or ACB must forward to BRC the ANSI confirmation of application for initial accreditation or scope expansion/reduction for the BRC certification scheme.
6Assessment Team Assignment and Schedule
6.1In accordance with the complexity of the applicant or ACB requested accreditation for the BRC certification program (sector and product categories) and in accordance with ANSI requirements, ANSI staff determines the number of assessment days to assign to the ANSI assessment team. (Ref: PRO-PL-102.)
6.2ANSI staff selects the assessment team based on the applicable ANSI qualification criteria.
7Assessment Team Preparation
7.1The ANSI assessment team plans and prepares for the onsite assessment in accordance with PRO-PR-145, PRO-PR-146, and the BRC certification program requirements. The assessment team must conduct the assessment at the applicant or ACB headquarters and at the other locations where key certification activities are conducted.
7.2Document Review
7.2.1The technical expert shall verify applicant CB and ACB data on the BRC website, including the auditors registered with BRC. The Global Standards and product categories are verified with the application or ACB submittal. Any differences are sent to the client and BRC for resolution prior to the site assessment.
7.2.2The lead assessor shall review and compare the applicant or ACB Quality Manual/procedures and list of applicant CB or ACB list of documents with the information provided by the applicant or ACB on the:
a)PRO-FR-104: Application for Accreditation of Certification Bodies
b)PRO-FR-105:17065: Criteria for ANSI Accreditation of Third Party Certification Programs Evaluation Checklist
7.2.3The technical expert shall review and compare the applicant CB or ACB Quality Manual/procedures and list of documents for the BRC certification program with the information provided by the applicant CB on the:
a)PRO-FR-104: Application for Accreditation of Certification Bodies (requested scope of accreditation)
b)BRC Global Standards and supplements
8Conducting the Initial Assessment
8.1Initial assessments are conducted at the applicant’s head office facility and at other locations that perform key activities related to the certification process (Ref. PRO-PL-102.)
8.2Onsite Assessments
8.2.1The onsite assessment is conducted in accordance with PRO-PL-102, PRO-PR-145 and PRO-PR-146. During the onsite assessment at the applicant or ACB headquarters the lead assessor and technical expert will have unique roles and responsibilities.
8.2.2The lead assessor shall verify that the applicant or ACB is administrating and operating its certification program in conformance with the requirements of ISO/IEC 17065. The lead assessor shall record evidence of conformity/nonconformity on the:
a)PRO-FR-105;17065: Criteria for ANSI Accreditation of Third Party Certification Programs Evaluation Checklist for applicant and/or accredited certification bodies
b)Nonconformities are also recorded in the ANSICA 2.0 database.
8.2.3The technical expert shall verify that the applicant or ACB is administrating and operating the BRC certification program in conformance with the requirements of the BRC 004 General Requirements and applicable Global Standards.
8.2.3.1The technical expert shall review with the BRC Scheme Manager the CB directory of producers/producer groups with certified/registered products for each sector scope and product category which have:
a)registered/certified for each scope and product category
b)transferred from or are certified by more than one Certification Body
c)renewed certification or not registered for recertification
d)received sanctions
e)been suspended or have withdrawn certification
8.2.3.2The technical expert shall review the applicant or ACB audit/inspection records to verify compliance with the BRC requirements, and shall record evidence of conformity/non-conformity on the:
a)PRO-FR-105;17065: Criteria for ANSI Accreditation of Third Party Certification Programs Evaluation Checklist for applicant and/or accredited certification bodies
8.3Conducting the Closing Meeting
8.3.1At the closing meeting the ANSI assessment team shall review and discuss any issued nonconformities and/or opportunities for improvement with the CB applicant or ACB in accordance with ANSI procedures. The assessment team will inform the applicant during the closing meeting if the applicant’s conformance to ANSI and BRC requirements. The findings will be provided to the applicant.
9Conducting the ANSI Witness Assessment
9.1The technical expert shall conduct a witness assessment(s) of the applicant or ACB auditor/inspector in accordance with PRO-PR-118 to verify the competency of the CB auditor/inspector and the proper implementation of the BRC certification program.
9.2A witness assessment is performed for each sector. The number of product categories is to be determined with the assistance of the technical assessor. Similar product categories do not require a witness assessment.
9.3At the completion of the witness assessment the technical expert shall complete the PRO-FR-119 witness assessment report in accordance with PRO-PR-118.
10Identifying Nonconformities
10.1The assessment team shall present their findings to the CB applicant or ACB at the end of each day.
10.2The assessment team shall post to ANSICA any issued nonconformities, and or opportunities for improvement in accordance with PRO-PR-106.
11Developing the Assessment Report
11.1When an ANSI lead assessor and technical assessor are members of an assessment team, they each shall submit an assessment report that must include any issued nonconformities and/or opportunities for improvement. If the assessment team determines that the applicant or ACB does not demonstrate conformance with the full range of the requested scope(s), the assessment team shall include such a statement in the report.
11.2The ANSI lead assessor shall develop an assessment report which details the applicant or ACB conformance with ISO/IEC 17065
11.3The ANSI technical expert shall develop an assessment report which details the applicant or ACB conformance with the technical requirements of the BRC certification program.
12Conducting the Surveillance and Reassessment
12.1ANSI surveillance assessments and reassessments of the ACB are conducted in accordance with ANSI and BRC certification program requirements.
12.2The first surveillance assessment will be carried out no later than 12 months from the date of the initial accreditation.
13Reference to Accreditation and Certification Status
13.1ANSI staff shall maintain a database of the accredited certification bodies for the approved BRC sector and product categories. ANSI staff shall provide the updated ACB database to the BRC, upon request.
13.2ANSI staff and assessment teams shall monitor via assessments and other methods that the ACB is in conformance with ANSI and BRC requirements.
13.3ANSI staff and assessment team shall verify that the ACB is issuing BRC certificates in accordance with BRC requirements.
13.4ACP staff and assessors shall monitor and guard against the misuse of the ANSI accreditation symbol and BRC certification mark.
14Changes to ANSI Accreditation and BRC Program Requirements
14.1ANSI staff shall provide the accredited CB with any issued changes to the ANSI accreditation and or BRC certification program.
14.2ANSI staff and the assessment team shall verify via assessments or other methods that each ACB has carried out any necessary adjustments to its procedures within a reasonable time in accordance with ANSI requirements.
14.3The technical expert shall verify that the ACB has implemented and is in conformance with the requirements of the current version of the BRC Global Standard and version for the accredited scope(s) and product categories.
15Decision on accreditation
15.1The ANSI Evaluation Task Group (ETG) and Accreditation Committee are governed by and make its recommendation/ decision on accreditation of the applicant or ACB in accordance with ANSI requirements.
16Complaints and Appeals
16.1Complaints and appeal brought before the ANSI Accreditation Committee by CBs or other interested parties shall be handled in accordance with ANSI AS procedures.

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