Edition: January 2019
The Appeals Board was established by the ANSI Board of Directors and shall be responsible for considering all final appeals by directly and materially affected persons who believe that they have been or will be adversely affected by action or inaction of the Institute. For further information see the Appeals Board Operating Procedures.
The ANSI ISO Council (AIC) makes decisions concerning the acceptance, transfer or relinquishment of the secretariats of ISO committees and is responsible for policy and position decisions relating to the International Organization for Standardization (ISO) (except as otherwise delegated by the Board to another body or to the extent such decision would significantly change or affect the strategic direction of the Institute or the federation).
The Executive Standards Council (ExSC) was established by the ANSI Board of Directors to coordinate the overall national and international standardization activities of the Institute. The ExSC shall be responsible for the procedures and criteria for national and international standards development activities of the Institute. In addition, the ExSC accredits national standards developers and U.S. TAGs to ISO. For further information, see the Operating Procedures of the Executive Standards Council.
The International Electrotechnical Commission (IEC), a non-governmental organization composed of National Committees, is the body responsible for preparing and publishing international standards for the electrical and electronics fields.
The International Organization for Standardization (ISO), one of the largest voluntary groups for industrial and technical cooperation, is a non-governmental organization bringing together the interests of producers and users in the preparation of international standards. Its work covers virtually every area of technology, with the exception of electrotechnical.
The International Policy Committee shall be responsible for broad-based policy and position decisions on regional and international standards, public policy and related issues that are not exclusively related to either ISO or IEC (except as otherwise delegated by the Board to another body or to the extent such decision would significantly change or affect the strategic direction of the Institute or the federation). The International Policy Committee also shall be responsible for decisions on issues that significantly impact or affect more than one international and/or regional standards body.
The general term used within the context of these procedures to refer to ISO technical activities at various levels including ISO technical committee (TC), subcommittee (SC), project committee (PC) and other such structures that may be created in the future. Where a particular procedural requirement does not apply, it is so noted in this document. Where a particular procedural requirement applies to Working Groups (WG), it is also noted.
A PSDO is an ANSI Member that has entered into an alliance with ISO in accordance with the ANSI Policy Regarding Rights to Enter “PSDO” Agreements with ISO. Such arrangements are approved by ANSI, consistent with its mission to promote U.S.-based technology globally.
One of the following entities directly and materially affected by the relevant standards activity:
The responsibility of the Institute for United States representation in the IEC and other electrotechnical bodies associated with the IEC has been delegated by the Board of Directors to the USNC. This responsibility shall be exclusively exercised by the USNC Council subject to the oversight of the Board of Directors of the Institute.
U.S. Technical Advisory Groups (TAGs) are committees accredited by ANSI for participation in ISO technical activities or appointed by the USNC for participation in IEC technical activities, which operate in compliance with the ANSI Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC. Such U.S. TAGs are administered by U.S. TAG Administrators, organizations that are appointed by ANSI to be responsible for ensuring compliance with TAG procedures.
A proposal1 for a new field of ISO technical activity for the preparation of international standards in a field that is not covered by an existing ISO committee is circulated to all ISO member bodies for comment and, if approved by the ISO Technical Management Board, may result in the formation of a new ISO committee. As a member body of ISO, ANSI has the opportunity to initiate or comment on all such proposals.
A basic consideration in determining the U.S. position on a new field of ISO technical activity is that those U.S. national interested parties who might reasonably be expected to be, or who indicate that they are, directly and materially affected by the proposed scope of the activity shall have an opportunity to express their views. Members of ANSI and the public shall be notified through ANSI’s Standards Action and other appropriate media of the opportunity to comment on a new field of ISO technical activity. The U.S. position shall be based on consideration of the following factors, as applicable:
ANSI shall consider any written requests to initiate a new field of ISO technical activity. Such requests shall include a draft of the proposal prepared in accordance with a special ISO form available from ANSI. The procedure followed in evaluating a request for the initiation of such a proposal and determining the U.S. position on it shall be the same as that described in 1.2.2. In these instances, no additional public review period to determine the U.S. vote on the TS/P (technical study proposal) is necessary as it is assumed that the U.S., as the submitter, will vote to approve.
1 ISO proposals are assigned reference numbers by the ISO Central Secretariat, (ISO TS/P...)
As a member body of ISO, ANSI has the right to participate in the work of any ISO committee. Generally, ANSI may register to participate in one of two ways:
All member bodies of ISO have the right to vote on all draft International Standards (DIS) at the enquiry stage and final draft International Standard (FDIS) stage irrespective of their status in technical committees. It is an ANSI policy, however, not to vote on DIS or FDIS if there is no U.S. TAG, unless, in exceptional circumstances, a position is established by the AIC.
As a member body of ISO, ANSI may, at any time, begin or end membership or change its membership status in any committee. ANSI will register as a member of an ISO committee only when the provisions of 1.3.2 are met.
Membership in a technical committee does not imply automatic membership in a subcommittee or the like; specific registration in a subcommittee, or the like, is required and is not contingent upon registration as a P- or O-member of the parent technical committee.
Formation and accreditation (pursuant to the accreditation requirements outlined in 2.5) of a U.S. TAG is required for the U.S. to register as a P-member of an ISO committee. Requests for P-membership shall be referred to the ExSC or its designee. Such requests shall propose a group of individuals to be designated by ANSI as the U.S. TAG. This group shall comply with the accreditation requirements contained in section 2 and 2.5.4. In addition, an organization to be appointed by the ExSC to serve as the administrator for the U.S. TAG shall be proposed.
Registration by ANSI as a P-member of an ISO committee shall be based on consideration of the following factors:
ANSI may register as a P-member of an ISO committee during the TAG application and accreditation approval process. Continued P-membership shall be contingent upon subsequent approval and accreditation of a TAG Administrator and TAG.
ANSI registration as an O-member of an ISO committee shall be based on consideration of requests and the need for such a level of U.S. participation. ANSI may initially register as an O-member to facilitate outreach and the formation of a TAG. If ANSI registers as an O-member at the request of a group of stakeholders, a U.S. TAG shall be established and the provisions in section 2 shall apply.
The formation and accreditation of a U.S. TAG is required in order for the U.S. to submit comments or vote on a DIS or an FDIS, unless, in exceptional circumstances, a position is established by the AIC. If the U.S. holds O-membership and there is no accredited U.S. TAG, individuals wishing to attend meetings must obtain approval from ANSI.
The ISO committee secretariat announces a meeting of an ISO technical committee when the committee considers this necessary for the proper progress of the work. The date and place of such meetings shall be subject to an agreement between the chairman and the secretariat of the committee and the national body acting as host. In the case of a subcommittee meeting, the subcommittee secretariat shall consult with the secretariat of the parent TC in order to ensure coordination of meetings. As the U.S. member body of ISO, only ANSI may invite an ISO committee to meet in the United States. An invitation for a Working Group to meet may be extended by the U.S. convener or appointed U.S. expert, subject to prior consultation with and approval of the relevant TAG Administrator and ANSI.
When an ISO meeting is held in the U.S., ANSI is the official host and is responsible for the effective and efficient conduct of the meeting and shall coordinate with other involved hosting organizations as needed. During each meeting, ANSI may send professional staff or an ANSI-designated protocol officer to ensure that meetings are conducted in an effective manner and in accordance with applicable procedural requirements.
The U.S. Head of Delegation to a meeting of an ISO committee may propose to host a meeting in the U.S. with the proviso that the actual invitation is subject to confirmation by ANSI, upon recommendation from the U.S TAG and the TAG Administrator. Immediately following any meeting at which such a proposed invitation has been extended, the Head of Delegation shall notify ANSI and the U.S. TAG of the proposed invitation and ensure that a written request to host the meeting is submitted to ANSI.
ANSI shall consider any written request to host an ISO meeting in the U.S. Such requests shall state that the U.S. TAG or other sponsoring organization(s) shall bear the meeting costs. In addition, such requests shall include proposed meeting dates, location and a point of contact for meeting arrangements.
After approving a written request to host an international meeting, ANSI shall issue an invitation to the secretariat of the committee concerned, with a copy to the ISO Central Secretariat.
The secretariat of an ISO technical committee is appointed by the ISO Technical Management Board from among the P-member countries of the technical committee. The secretariat of an ISO subcommittee is appointed by the parent technical committee from among the P-members of the subcommittee if there is a single applicant. The secretariat of an ISO project committee is assigned to the national body that submitted the proposal. If the proposal did not originate from a national body, then the ISO Technical Management Board selects from among the offers received.
In all other cases, the ISO Technical Management Board makes the appointment. When ANSI registers as a P-member of a newly created committee or of a committee whose secretariat is being reallocated, it may offer to undertake the secretariat.
As the U.S. member body of ISO, ANSI is ultimately responsible to ISO for the proper performance of all secretariats assigned to the United States. Accordingly, before a secretariat is assigned, the delegation of a secretariat to ANSI should be considered when appropriate and supported by the affected interested parties. Any offer to undertake a secretariat in the U.S. shall only be issued by ANSI.
To the extent feasible, ANSI will engage in discussions with relevant U.S. interested parties prior to any international meeting at which the availability of a secretariat is expected to be made known. Informed by such a discussion, the he U.S. Head of Delegation to a meeting of an ISO committee may make an offer to accept a secretariat. In such cases, the Head of Delegation shall clearly state that the offer is subject to confirmation by ANSI. Immediately following any meeting at which such a tentative offer has been made, the Head of Delegation shall notify ANSI and the U.S. TAG of the offer and ensure that a written request to undertake the secretariat is submitted in accordance with 1.5.4.
The AIC shall make all decisions concerning the acceptance, transfer or relinquishment of the secretariat of ISO committees. The AIC will assign the secretariat to ANSI or to an external organization, taking into account the support of the affected interested parties. The AIC shall consider any written request to undertake the secretariat of a new or existing ISO committee or to retain the secretariat of an ISO committee. For consultative purposes, such requests shall be provided to the responsible U.S. TAG, where one exists, and a notice shall be placed in ANSI’s Standards Action and other appropriate publications. Such requests shall indicate the willingness of ANSI or an external organization to provide professional and financial resources to support the secretariat function. Such requests shall include the basis for the recommendation that the proposed U.S. secretariat should be administered by ANSI or by another organization on behalf of ANSI in accordance with section 188.8.131.52 or 184.108.40.206, as applicable. Such requests shall also address the four points listed below and provide supporting documentation when appropriate. If no U.S. TAG exists, the request should also include a commitment to establish a U.S. TAG in accordance with these procedures.
When considering such requests, the AIC shall be guided by the following criteria:
The AIC shall make all decisions concerning the assignment of the administration of secretariats, including the granting, continuance, transfer or withdrawal of such assignments to ANSI or external organizations.
In determining the assignment or transfer of administration of a secretariat, the AIC, in consultation with relevant ANSI leadership, shall follow the guiding principle that assignment or delegation shall be made to ANSI if supported by the affected interested parties or if not, then to an external organization based on support by the affected interested parties and feasibility, pursuant to the criteria in 220.127.116.11 and 18.104.22.168, respectively.
Any decision of the AIC pursuant to section 1.5.4 or 1.5.5 shall be announced in ANSI’s Standards Action. Any directly and materially affected interest may appeal the decision of the AIC in accordance with section 3. The appeal shall be filed in writing with the Secretary of the AIC within 15 working days of the announcement of the action by the AIC in Standards Action.
If more than one organization is interested in administering a secretariat, the AIC shall base its decision on all relevant information provided.
Any request that the assignment of the administration of a secretariat be assumed by ANSI accept shall demonstrate that the following criteria are met:
Any request that the assignment of the administration of a secretariat be delegated to an external organization, rather than ANSI, shall demonstrate that the following criteria are met:
Additionally, in the case where no U.S. TAG exists, the external organization shall notify ANSI if it intends to apply to the ExSC for approval as the TAG Administrator.
Secretariats are required to follow ISO rules and procedures, maintain close liaison with the ISO Central Secretariat, and to meet certain ISO reporting requirements, including an annual report. Since U.S. secretariats act on behalf of ANSI, and ANSI is ultimately responsible to ISO for the performance of U.S. secretariats, it is necessary that ANSI maintain oversight of U.S. secretariats. Such oversight shall apply both to secretariats held by external organizations pursuant to delegation and to secretariats administered by ANSI itself.
Oversight shall consist of the following elements, designed to demonstrate appropriate performance and to ensure that liabilities are not created for ANSI, while minimizing the burden on secretariats.
An annual report, in summary narrative form, to be submitted to ANSI not later than January 31 of the following year, shall be prepared by each secretariat documenting its activity during the past year. In satisfying this requirement, any relevant reports sent to ISO may be incorporated or appended. It shall include, at a minimum, an expressed certification by the secretariat that it has been and continues to be operated in a manner that complies with all ISO directives and applicable ANSI procedures that have been communicated to it.
Each secretariat shall forward to ANSI, upon receipt, a copy of any formal complaint concerning the manner in which the secretariat function is being administered. Copies of the secretariat response to the party lodging the complaint, and all subsequent related correspondence, shall also be sent.
An audit of each secretariat may be made at selected intervals as directed by the AIC, depending upon need as indicated by routine secretariat documentation received by ANSI. The purpose of the audit is to validate the secretariat's annual certification that it is operating according to applicable ISO directives and ANSI procedures and to identify areas where ANSI can help the secretariat improve its operation. The date and time of such audit shall follow reasonable notice and be agreed to by the auditor and the secretariat. During the audit the secretariat shall make such records available as needed including a copy of applicable procedures and arrange for someone to be available who is knowledgeable about the secretariat operations. The cost of the audit shall be borne by the secretariat.
Following each audit, a report shall be prepared by the auditor documenting their findings, and recommendations, if any. A copy of the report shall be provided to the involved secretariat for review, and the report and any secretariat comment shall be submitted to the AIC. The AIC shall take whatever action it deems appropriate, based upon the report, and any final AIC action may be appealed to the ANSI Appeals Board.
ANSI staff and the AIC shall consider problems related to ANSI-held ISO secretariats and ANSI shall review such problems with the affected interested parties to try to resolve them. If ANSI or an external organization serving as secretariat is unable to continue serving in that capacity or if ANSI determines that a transfer of responsibility is in the best interest of the U.S., an announcement shall be made in Standards Action and the following actions will be considered:
In the event that the external organization is unable to continue serving as secretariat, the external organization shall provide notice of its intent to relinquish, giving fifteen (15) months prior written notice to ANSI.
U.S. TAGs are committees accredited by ANSI for participation in ISO technical activities, which operate in compliance with the ANSI Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC2. Such U.S. TAGs are administered by U.S. TAG Administrators, organization that are appointed by ANSI to be responsible for ensuring compliance with TAG procedures. The accreditation of a U.S. TAG and the approval of a related TAG Administrator are related issues that are addressed jointly by the ExSC. All TAGs shall be in compliance with the requirement for openness and balance as outlined in sections B4.1 and B4.2 of the Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC. In addition, each accredited U.S. TAG shall be referred to as an “ANSIAccredited U.S. TAG” (or alternatively, the “ANSI/[SDO] TAG to ISO/TC XX” or the equivalent) and U.S. TAG Administrators shall so refer to the TAG in their communications with TAG members and all other parties regarding TAG activities.
The model operating procedures given in Annex A may be adopted fully by a U.S. TAG as its operating procedures, thus meeting the requirements of the Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC. As an alternative, the U.S. TAG may devise its own operating procedures so long as they meet the requirements in the Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC. Existing U.S. TAGs have evolved very effective and successful operating procedures that may differ from the model U.S. TAG procedures of Annex A, but still comply with ANSI’s criteria for openness and due process. It is intended that existing U.S. TAGs (and any new U.S. TAG that finds it necessary or desirable to modify the model) shall adopt operating procedures, subject to review and approval by the U.S. TAG Administrator and ANSI (see 2.5).
Subgroups of U.S. TAGs or separate U.S. TAGs may be formed to relate to subcommittees of an ISO technical committee. Where the U.S. TAG to an ISO subcommittee is not independently accredited in accordance with 2.5.4, the degree of independent authority to take actions shall be defined in writing (as part of the TAG procedures, or as a policy or agreement) and shall be approved by the parent U.S. TAG and TAG Administrator, and a copy provided to ANSI.
2 See Annex B.
The TAG Administrator shall take the responsibility of contacting U.S. national interested parties who might reasonably be expected to be, or who indicate that they are, directly and materially affected by the ISO committee’s work, to solicit requests for membership on the U.S. TAG. A notice of the formation of a U.S. TAG shall appear in ANSI’s Standards Action and other appropriate publications.
Requests for membership on the U.S. TAG shall be addressed to the TAG Administrator. A person not accepted for membership may appeal such decision within the appeals system established by the U.S. TAG and the related TAG Administrator, and thereafter to the ExSC.
Typically, before ANSI registers as a P-member of an ISO committee, an appropriate body shall be designated to serve as the U.S. TAG and an organization shall be identified to serve as the TAG Administrator following the procedures in sections 2.2 and 2.3. A P-membership may be taken during the formation of a new ISO committee and its associated U.S. TAG. Such membership shall be contingent upon subsequent completion, approval and accreditation of a U.S. TAG Administrator and TAG.
The Executive Standards Council (ExSC) upon recommendation of its designee if any, shall approve an appropriate body to serve as the U.S. TAG in accordance with section 2.4. ANSI normally looks to the body that develops national standards in a particular standards area to serve as the U.S. TAG. Where no national standards group exists, or is available to serve, or where several separate national standards groups exist, a special body will be established for this purpose. If a special body is established, all requirements for U.S. TAGs shall apply.
The scope of a U.S. TAG shall be consistent with the applicable portion of the scope of the ISO committee.
Within the scope of the ISO committee and to the extent allowed by the procedures established by ISO, a U.S. TAG shall perform the following functions:
The ExSC, upon recommendation of its designee if any, shall make all decisions concerning the assignment of U.S. TAG Administrators for all U.S. TAGs, including the granting, continuance, or withdrawal of assignment to an external organization or to ANSI in accordance with section 2.4. ANSI normally looks to the body that develops national standards in a particular standards area to serve as the U.S. TAG Administrator.
In determining the assignment of a U.S. TAG Administrator, the ExSC and its designee shall follow the guiding principle that assignment shall be made to an external organization wherever reasonably possible, pursuant to the criteria in 22.214.171.124.
Assignment as U.S. TAG Administrator shall be accepted by ANSI itself if affected interests have made a financial commitment for not less than three years covering all defined costs incurred by ANSI associated with the U.S. TAG Administrator assignment, and if:
3 Consistent with ANSI’s mission to promote U.S.-based technology globally, ANSI may approve a PSDO agreement. In all instances, ANSI-Accredited Standards Developers are required to provide public notice of their intent to submit a proposed American National Standard (ANS) for consideration for approval as an ISO or ISO/IEC JTC-1 standard. Further, in such instances, it is expected that ANSI-Accredited U.S. TAGs will raise any concerns related to the proposed ANS during its development cycle so that if the standard is subsequently balloted for approval at the ISO or ISO/IEC JTC-1 level, the U.S. position will be to support its approval. For existing ANS, the PSDO is required to seek and obtain the approval of the applicable ANSI-Accredited U.S. TAG prior to its submission of a standard to ISO under a PSDO agreement.
The ExSC and its designee if any, when considering the assignment of a U.S. TAG Administrator to an external organization, shall determine that the following criteria are met:
As long as these criteria are met, the U.S. TAG Administrator will retain the administrative responsibilities. The ExSC shall make all decisions concerning exceptions to the above criteria.
Assignment of multiple administrators shall be avoided wherever possible, but may be authorized under exceptional circumstances by the ExSC upon recommendation by its designee, if any. Co-administrators shall agree in writing among themselves on appropriate procedures for implementing administrative responsibilities. This agreement shall be on file with ANSI. To avoid the need for ANSI to deal with multiple organizations, one of the organizations shall be designated as the party with whom ANSI shall interface.
The duties of the U.S. TAG Administrator include:
4 “Affiliation” refers to the entity that the U.S. TAG member represents (which may or may not be that person’s employer). If the TAG member is serving in an individual capacity, then the name of the individual, that person’s employer (if employed), sponsor (if other than employer) and interest category should be available. Contact information is not required.
Records shall be prepared and maintained to provide evidence of compliance with these procedures. Records concerning new, revised, or reaffirmed ISO Standards shall be retained for one complete standards cycle, or until the standard is revised. Records concerning withdrawn standards shall be retained for at least five years from the date of withdrawal.
The U.S. TAG Administrator shall submit an application for accreditation of the U.S. TAG, and for approval of the U.S. TAG Administrator and the initial U.S. TAG membership list to the ExSC or its designee for approval. The application shall include verification of the requirements found in section 126.96.36.199, the initial list of U.S. TAG members5 and their representatives.
A notice with regard to the application for approval of the U.S. TAG Administrator, the U.S. TAG membership list and accreditation of the U.S. TAG shall be published in Standards Action with a call for comment. Copies of the pertinent operating procedures, scope, and membership list shall be available from the applicant upon request.
Prompt consideration shall be given to the written views and objections of all participants, including those commenting on the listing in Standards Action. An effort to resolve all expressed objections shall be made, and each objector shall be advised of the disposition of the objection and the reasons therefor.
The ExSC shall consider the information supplied by the applicant and any comments received as a result of public review and the recommendation from its designee if any, in approving the U.S. TAG Administrator and initial U.S. TAG membership list. If the designee, for whatever reason, is unable to make a final recommendation, all relevant information from the designee shall be provided to the ExSC for final action.
U.S. TAGs shall be accredited by ANSI and must operate in compliance with the ANSI Criteria for the Development and Coordination of U.S. Positions in the International Standardization Activities of the ISO and IEC.
U.S. TAG accreditation shall be based on compliance with the following criteria:
5 See section 188.8.131.52 for the format of membership lists.
The prospective U.S. TAG Administrator shall submit an application to ANSI for U.S. TAG accreditation as well as an application for approval of the U.S. TAG Administrator and the initial U.S. TAG membership list and shall provide the pertinent operating procedures.
Following the public review period the ExSC shall consider the information supplied by its designee if any, the applicant, and any comments received. The ExSC shall determine whether the application for accreditation of the U.S. TAG, the application for approval as U.S. TAG Administrator, and the initial U.S. TAG membership list should be approved. The applicant shall meet all of the criteria in section 2.5.2 before accreditation can be granted. If there is no designee, the application for approval of the U.S. TAG Administrator and the U.S. TAG membership list and the application for accreditation shall be forwarded directly to the ExSC. Upon accreditation, the applicant shall be notified and a notice shall appear in Standards Action.
In the event that accreditation is not granted, the ExSC shall advise the applicant of the reasons and the applicant shall have the opportunity to reapply and, if desired, appeal the decision (see 2.6).
If a U.S. TAG to an ISO subcommittee has the authority to perform all of the functions of a U.S. TAG as outlined in section 2.2.3 without oversight by the U.S. TAG to the ISO technical committee, then the U.S. TAG for the ISO subcommittee shall be accredited in accordance with sections 2.4 and 2.5 of these procedures.
In order to maintain accreditation by ANSI, a TAG Administrator shall continue to maintain its status as an incorporated, registered or otherwise recognized legal entity. The ExSC shall provide for oversight and supervision of accredited U.S. TAGs and TAG Administrators to confirm adherence to the criteria for accreditation and to confirm that the procedures and practices of the accredited U.S. TAG continue to be consistent with those that formed the basis for accreditation. This oversight and supervision activity shall apply to all U.S. TAGs regardless of whether an external organization or ANSI serves as U.S. TAG Administrator. The activity shall consist of the following elements, designed to achieve the objectives while minimizing the burden on U.S. TAGs and U.S. TAG Administrators.
The procedures of the U.S. TAG shall be in compliance with the ANSI International Procedures at all times. Whenever the procedures of the accredited U.S. TAG are revised, the ExSC shall be notified. If the changes are considered by the ExSC to be substantive and were not made at the request of the ExSC, notice of the revisions shall appear in Standards Action with a call for comment. Copies of the revised procedures shall be available from the U.S. TAG Administrator upon request.
Following the comment period, the ExSC shall consider the comments received, the latest audit of the accredited U.S. TAG if any, and any additional information available to determine whether to reaccredit. Notice of reaccreditation shall be sent to the U.S. TAG Administrator and shall appear in Standards Action.
Each U.S. TAG Administrator shall submit to ANSI a completed TAG Annual Compliance Form. In addition, an annual report shall be prepared by each U.S. TAG Administrator, describing in summary narrative form the U.S. TAG activity during the past year. The report shall be submitted to the ExSC or its designee no later than January 31 of the following year. In satisfying this requirement, meeting minutes and other appropriate reports and documents may be incorporated or appended, or referred to if previously distributed by ANSI. The annual report shall include:
If the U.S. TAG or TAG administrator has a concern with either the conduct or results of a self-audit completed to assure adherence to its own procedures and applicable ANSI and ISO criteria and procedures, it may be brought to the attention of the ExSC.
Each U.S. TAG Administrator shall forward to the ExSC or its designee, upon receipt, a copy of any complaint concerning the manner in which the U.S. TAG is operating or the U.S. TAG administration is being conducted. Copies of the U.S. TAG Administrator response to the party lodging the complaint, and all subsequent related correspondence, shall also be sent to the ExSC or its designee.
The ExSC, in accordance with its procedures, may arrange for audits of accredited U.S. TAGs and TAG Administrators. The purpose of such audits is to validate the U.S. TAG’s annual certification that it is operating according to applicable ANSI and ISO procedures, and to identify areas where ANSI can help the U.S. TAG improve its operation. The audit will examine:
An audit report shall be prepared and provided to the U.S. TAG Administrator for review. Thereafter the report and comment by the U.S. TAG and TAG Administrator, if any, shall be submitted to the ExSC. The ExSC shall take appropriate actions with respect to the audit findings.
In those instances where a U.S. TAG Administrator is unable to continue serving, the organization shall provide notice of its intent to relinquish the role, giving three (3) months prior written notice to ANSI. Subject to ExSC approval, if a change in the entity that serves as the TAG Administrator is sought by both the TAG and the TAG Administrator and the new TAG Administrator agrees to use the TAG’s existing procedures or the Model Operating procedures for U.S. TAGs to ANSI for ISO Activities contained in Annex A, then the following shall apply:
A proposal to terminate a U.S. TAG may be made by directly and materially affected interests. The proposal shall be submitted in writing to ANSI and to the U.S. TAG Administrator and shall include the reasons why the U.S. TAG should be terminated. The U.S. TAG in accordance with A7.66 shall take action. In the event that the U.S. holds the secretariat for an ISO committee for which the U.S. TAG is considering termination, the organization serving as secretariat shall be informed promptly and shall submit their position regarding termination of the TAG to ANSI and to the TAG Administrator.
As a result of action taken in accordance with A7.67, if termination of the TAG is approved, notification of such action shall be announced in Standards Action. The announcement shall note that dissolution of the TAG will result in the U.S. relinquishing its P- (participant) status in the international activity. Also, if the U.S. serves as international secretariat, the announcement shall state that the U.S. will resign as international secretariat. The appropriate notification(s) shall be sent to ISO by ANSI regarding the change in status, and the relinquishment of the secretariat, if applicable.
6 If the U.S. TAG utilizes accredited procedures other than the model, then those procedures shall apply.
If the conditions upon which accreditation was granted are not maintained, the U.S. TAG Administrator shall be advised of the conditions which need to be corrected and requested to take corrective action. If such action is not taken within the time period designated by the ExSC, notification of the intent to withdraw accreditation shall be given, stating the conditions that require correction. Thereafter, the ExSC is authorized to withdraw accreditation upon 30 days written notice unless corrective action has been taken. The U.S. TAG shall be notified of the withdrawal of accreditation and a notice shall appear in Standards Action.
Any materially or directly affected interest may appeal a decision of the ExSC made pursuant to sections 2.2, 2.3, 2.4 or 2.5 in accordance with section 3. Any appeal shall be filed in writing with the Secretary of the ExSC within fifteen (15) working days of the announcement of the action by the ExSC.
Persons who have directly and materially affected interests and who have been or will be adversely affected by any action or inaction of the AIC with regard to the assignment of secretariats or the ExSC with regard to the accreditation of U.S. TAGs have the right to appeal. The burden of proof to show adverse effect shall be on the appellant. Appeals of actions shall be made within fifteen (15) working days of the announcement of the action; appeals of inactions may be made at any time
Appeals shall be directed to the Secretary of the AIC or ExSC, as appropriate. Appeals to the ExSC shall be handled in accordance with the applicable section of the Operating Procedures of the ANSI Executive Standards Council. Appeals to the AIC shall be handled in accordance with these procedures.
A written statement shall be provided by the appellant which shall state the nature of the objection(s) including any adverse effects, the section(s) of the procedures or the specific actions or inactions that are at issue, and the specific remedial action(s) that would satisfy the appellant’s concerns. Any previous efforts to resolve the objection(s) and the outcome of each shall be noted. The respondent(s) shall be notified of the appeal and be given fifteen (15) working days after receipt of notification to submit a statement in response, specifically addressing each allegation of fact in the complaint to the extent of the respondent’s knowledge.
If the appellant is unable to provide all the appeals materials within the fifteen (15) working day filing period, the appellant shall request an extension from the Secretary of the AIC, and shall provide a justification therefor, within the fifteen (15) working days, or shall forfeit the right to further appeal. The appeals materials shall be accompanied by a filing fee. This fee may be waived or reduced upon sufficient evidence of hardship. The appeal notice and statement shall be distributed by the Secretary of the AIC to the potential respondent to allow them the opportunity to respond, if they so desire. Thereafter, this party shall have fifteen (15) working days to submit their response to the appeal statement. The response shall include the reasons why the respondent(s) believe(s) the decision under appeal was correct and a reference to the provisions in the ANSI International Procedures upon which they rely, and all evidence in support of the respondent’s position. If the respondent is unable to provide all the appeals materials within fifteen (15) working days, the respondent shall request an extension from the Secretary of the AIC, and shall provide a justification therefor, within the fifteen (15) working days, or shall forfeit the right to respond.
Extensions of time to submit an appeal statement or response may be granted at the discretion of the Chair of the AIC, or, if the Chair is unavailable, by the Secretary of the AIC.
As appropriate, and subject to conflict of interest procedures, an appeals panel of the AIC consisting of at least five members shall be established to hear the appeal. If the appeal consists of allegations concerning actions of both the AIC and the ExSC, a joint panel of AIC and ExSC members shall be established on which at least one member from each body shall have representation. The Secretary of the AIC, as appropriate, shall schedule a hearing on a date agreeable to all participants, giving at least fifteen (15) working days notice.
At the hearing, the appellant’s position shall be presented first, followed by the respondent’s. A half-hour is allotted for each side, with a limit of three speakers per side. Additional time is allotted for a question and answer session. Following the presentations and question and answer session, the appeals panel will conduct an executive (closed) session.
Decisions of such appeals panels shall require a majority vote of the panel and shall be rendered in writing within thirty (30) days, stating findings of fact and conclusions, with reasons therefor. Thereafter the decision shall be provided to all participants, and may be appealed to the ANSI Appeals Board in accordance with the ANSI Appeals Board Operating Procedures. The final AIC appeals decision shall be provided to the AIC for information.
The National Policy Committee (NPC) may make changes in these procedures at any time after consultation with, or upon recommendation of, the ExSC or the AIC. Except under emergency situations, the NPC shall not amend these procedures without first notifying the public of the proposed changes and providing an opportunity for comment concerning such changes. Notice of the changes and the length of comment period shall be announced in Standards Action.